Privacy Policy

1. Introduction

This Privacy Policy explains how the Nandi County Public Service Board collects, stores, processes and protects personal information submitted through the Human Resource Management Information System (HRMIS).

2. Information We Collect

The system may collect the following information:

• Full Name
• National ID/Passport Number
• Date of Birth
• Gender
• Email Address
• Telephone Number
• Postal Address
• County/Sub County/Ward
• Academic Qualifications
• Professional Qualifications
• Employment History
• Referees
• Uploaded Certificates and Documents
• System Login Information

3. Purpose of Collection

Your personal information is collected solely for lawful human resource management purposes including recruitment, staff administration, verification of qualifications, communication, reporting and compliance with applicable laws.

4. Legal Basis

The processing of personal information is carried out in accordance with the Constitution of Kenya, the Data Protection Act, 2019, the County Governments Act, the Employment Act and other applicable legislation.

5. Information Security

NCPSB employs appropriate administrative, technical and physical safeguards to protect personal information against unauthorized access, disclosure, alteration or destruction.

• Secure authentication
• Password encryption
• Role-based access control
• Database security
• Audit logging
• Regular backups

6. Disclosure of Information

Personal information will not be sold or shared with unauthorized third parties. Information may only be disclosed where required by law, court order or other lawful government requirements.

7. Cookies

The HRMIS may use cookies and session identifiers to improve user authentication, maintain secure sessions and enhance system usability.

8. User Responsibilities

• Provide accurate information.
• Keep passwords confidential.
• Immediately report unauthorized access.
• Keep contact information updated.

9. Retention of Information

Personal information will only be retained for as long as necessary to fulfil recruitment, employment, legal, audit and records management obligations.

10. Your Rights

Subject to applicable law, you may request to:

• Access your personal information.
• Correct inaccurate information.
• Update your profile.
• Request lawful deletion where applicable.
• Raise concerns regarding processing of your information.

11. Children's Privacy

This system is intended for employment and recruitment purposes and is not designed for use by children.

12. Changes to this Policy

The Board reserves the right to update this Privacy Policy from time to time. Any revisions become effective immediately upon publication on this website.

13. Contact Us

If you have any questions regarding this Privacy Policy or the processing of your personal information, please contact: